Pocket ESA has taken over three years to develop and represents a new method for collecting and reporting Phase I and II ESA data, Transaction Screening, Asbestos Surveys, Radon Sampling, Lead Sampling, etc.
Pocket ESA has been designed to minimize the amount of time required to generate a standard Environmental Site Assessment reports and to maximize the flexibility of the final report. A wide variety of reports can be created; including Phase I ESAs, Phase II ESAs, Environmental Compliance, and Transaction Screening. The reports can be tailored to any standard such as CSA and ASTM.
The Pocket ESA program is used to collect answers to pre-designed questions. The data can collected on a Pocket PC, Laptop, or paper form. These answers are then merged with a report template and a standard report is generated. The merging process allows the user to insert different responses and paragraphs into the report depending upon how a question is answered.
Features of the program include:
- Reports can be generated to follow any standard, including ASTM and CSA.
- Reports can be used for Phase I ESAs, Phase II ESAs, Environmental Compliance, Transaction Screening, etc.
- In addition to your answers to the questionnaire, photos (ex. site, aerial, historic) and third-party reports (ex. EDR, EPA, NPRI) can also be integrated into the final report.
- The data can be collected on a Pocket PC, a laptop, or paper form.
- The data can be uploaded from the Pocket PC one survey at a time or an entire project at a time.
- A blank paper form to collect the data for a questionnaire can be created with the press of a button.
- The answers to questions are tracked, and a list of unanswered questions can be displayed at any time.
- Microsoft Access database management system.
- Master project database tracks projects over a network.
- Report templates are created and edited in Microsoft Word.
- There can be an unlimited number of questionnaires.
- Questionnaires can contain an unlimited number of questions.
- Text macros can be created on the desktop and used on the Pocket PC to rapidly enter common text answers; such as, asbestos materials, drainage, site descriptions, storage tank contents, etc.
- Merged report can be immediately opened in Word.
Pocket ESA can be used to generate almost any kind of report, based on a report template and questionnaire. To help you to start using the program as soon as possible, the program comes with several questionnaires and report templates. In addition, GAEA can create the report template and questionnaire tailored to your needs. The cost for this service varies with the complexity of the report and generally ranges between $1,000 and $3,000.
The Pocket ESA program has been designed to minimize the amount of time required to generate a standard report and to maximize the flexibility of the final report. To accomplish this, the process has been divided into four steps. The first two steps only need to be performed once for each type of questionnaire and report. The last two steps are performed for each
In the description below, the term
survey is used to denote a specific Phase I ESA, Phase II ESA,
Environmental Compliance Audit, or Transaction Screening.
These steps are:
1 Create a Report Template
The first step is to create a report template using Microsoft Word. This template is later merged with the specific responses of a
survey to create a final report.
The template is a generic form of the final report and contains keywords where the specific answers to the questionnaire are to be merged into the report. These keywords are highlighted in the report template using a unique style created for the Pocket ESA program.
The answers to be merged into the report are not necessarily the direct answers to the questions, but are the text responses associated with the answer.
Step 2 Create a Questionnaire
The next step is to create a questionnaire that is used to collect the
survey data. After a questionnaire has been created it can be downloaded to the Pocket PC or used directly on the desktop.
Questionnaires are divided into sections and subsections which can contain any number of questions. For every question a question type is selected. The question type determines the format of the question and allowable answers that are used to collect the data. There are numerous question types that can be selected.
After the question type has been selected and the question entered, the text associated with each allowable response is entered. This is the text that will actually be merged into the final report.
Step 3 Enter Survey Data
After the questionnaire has been created, it can be used to collect the
survey data in the field. The data is collected by answering each of the questions in the questionnaire. The form used and allowable answers for the question are specified when the questionnaire is created.
The data can be entered on a Pocket PC, Laptop, or paper form. On the
desktop and Pocket PC all of the data is automatically saved as it is entered.
Step 4 Merge the Survey Data with the Report Template
The final step is to create a final report by merging the data collected on the Pocket PC or desktop with the report template.
During the merging process the keywords in the report template are replaced by the text associated with each of the answers to the questions.
After the survey data has been merged a final report will be created in Microsoft Word format. This report can then be edited in Word.
The Pocket ESA program has been designed to minimize the amount of time required to generate a standard report and to maximize the flexibility of the final report. To accomplish this, the process has been divided into four steps. The first two steps only need to be performed once for each type of questionnaire and report. The last two steps are performed for each survey
In the features below, the term survey is used to denote a specific Phase I ESA, Phase II ESA, Environmental Compliance Audit, or Transaction Screening.
ESA is based upon the project concept for data
storage, where the user has numerous projects and within each project there are
numerous surveys. Using this method, a Microsoft Access database is used to
store each project. Each project is stored in a separate
directory, which can be on the same computer or spread across a network. A
master database is used to keep track of projects and their locations. This
master project database is also used to store data (such as questionnaires and
text macros) that is common to all projects.
The creation and editing of projects is
supported by the following features
- Microsoft Access database management system.
- Master project database tracks projects over a
- Separate toolbar for project functions only.
- No limit to the number of projects.
- New projects can be easily created.
- Project directories
are automatically created.
- Existing projects can be opened and closed using
toolbar and menu commands.
- Projects can be deleted, including project directories.
- Projects not in master database can be imported into
can be exported to be used on a different computer.
- Surveys can be uploaded from the Pocket PC one at a time or
an entire project at a time.